LOCATION: St. Thomas

Nature of Work

The Procurement Manager is responsible for the acquisition of all services, supplies, materials, furniture and equipment required by the Supreme Court of the Virgin Islands and for obtaining them at the best possible cost, in the right quality and quantity, at the right time, in the right place and from the right source in compliance with all government purchasing regulations. Work is performed with independence under the supervision of the Administrative Director and is reviewed through conferences, reports, and on the basis of results obtained.

Essential Functions (Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed.)

· Assists with, prepares, and reviews solicitation documents including documented quotes, requests for bids, and requests for proposals. Assists with, prepares, and reviews purchasing specifications and determines the appropriate solicitation method to be used for source selection.

· Recommends purchasing actions and methods, and prepares and maintains relevant and supporting documentation, including informal phone solicitations, request for quotations, request for qualifications, written bid solicitations, request for proposals and all other forms of solicitations.

· Reviews and approves sole-source purchase requests and establishes open source contracts.

· Assists with and conducts bid and proposal openings. Assists with and conducts the solicitation evaluation process, tendering complete bid evaluation recommendation to supervisor.

· Approves all purchase requests and requisitions, in concert with the Administrative Director, or designee.

· Oversees the receipt of all purchases, exercising responsibility for closing out all purchase requests, affixing the pertinent property tag, and ensuring placement of all commodities received.

· Serves as the Court's main point of contact for vendor questions and concerns.

· Ensures that the Court has all necessary supplies when needed.

· Works with appropriate court personnel to determine purchasing needs, specifications, and timeframes.

· Tracks all purchases throughout their lifecycle, maintaining a complete inventory of all Court property.

· Properly disposes of all equipment declared to be surplus or obsolete.

· Reviews and evaluates purchasing practices and procedures.

· Establishes and maintains a Supreme Court Procurement Manual, recommending new and revised policies as necessary.

· Serves as liaison with other governmental agencies on policy issues related to territorial purchasing practices.

· Other duties as assigned or required.

Knowledge, Abilities and Skills

Knowledge of government procurement methods and procedures including buying, quality assurance, contract administration and contract law.

Knowledge of applicable code, rules, and regulations that govern the purchase of government commodities.

Ability to read and interpret requests for proposals, requests for bids, and legal documents of varying type and complexity.

General knowledge of accounting principles.

Ability to understand and follow oral and written instructions.

Ability to communicate clearly and effectively in oral and written form.

Ability to make decisions in accordance with laws, regulations, budget and departmental policies and procedures.

Ability to maintain a variety of complex records and prepare reports from such records.

Ability to work cooperatively with all court personnel, governmental agencies, vendors, and the public.

Ability to negotiate with vendors and to supervise their performance during projects.

Knowledge of and ability to use personal computers and related software.

Working Conditions

Work is performed primarily in an office setting. Work may involve some travel.

Physical Demands

Work is essentially sedentary with occasional walking, standing, bending, and transferring items less than 25 pounds such as papers and files. Positions may require periods of extended sitting, standing or computer use.

Qualifications (Any combination of training and work experience which indicates possession of the knowledge, abilities and skills listed above. An example of an acceptable qualification for this position is)

Graduation from an approved college or university with a Bachelor's degree in business, supply chain management or a related field and a minimum of five (5) years of experience in purchasing, procurement, or comparable experience. Preference is given for government or public procurement experience.

Licensure and Certification

None

Salary Range

$65,000- $80,000

To apply, submit a Letter of Application, Employment Application (available at www.visupremecourt.org), Resume and other relevant documents to: Koya S. Ottley, PHR, Human Resources Manager, P.O. Box 590, St. Thomas, US Virgin Islands 00804.

For more information, contact:

Koya S. Ottley, PHR

Human Resources Manager

Supreme Court of the Virgin Islands

P.O. Box 590

St. Thomas, U.S. Virgin Islands 00804

Tel: (340) 774-2237

Fax: (340) 774-2258